Back Office Assistant

Great opportunity for a college graduate or someone seeking job stability, who would like an entry-level legal position in our growing, Probate, Estate Administration, and Estate planning AV-rated law firm in North Scottsdale.  We are seeking an Administrative Assistant who is professional, organized, knowledgeable, dependable, who enjoys learning and working hard in a team environment and wants to grow within a company.

We offer a highly competitive salary and benefits program including paid medical/life/disability insurance, paid vacation and additional time off, as well as a very attractive profit sharing/401(k) plan. 

Equal Opportunity Employer

Job duties and responsibilities include:

• Assist attorneys and staff with various tasks including drafting/finalizing correspondence and documents, witnessing and notarizing documents, copying, scanning, and recording documents as requested
• Back office support for all clients
• Assist the Office Manager with special projects such as production of client letters
• Primary backup to receptionist (greet clients and guests, schedule and confirm client meetings, answer and screen calls, assist with new client files, prepare mail, etc.)
• Responsible for conducting and maintaining inventory of the firm’s supplies
• Primary responsibility for the firm’s file management
• Open, scan and distribute incoming mail
• Participate in firm-sponsored legal seminars

Job Requirements:

• College degree
• 2 years job experience (legal experience a plus)
• Must be proficient in Microsoft Word and Excel
• Strong organizational and communication skills with the ability to multi-task
• Self-starter
• People-oriented individual with excellent judgment
• Be able to lift a minimum of 25 pounds
• Occasional overtime required

Interested applicants should send a resume and cover letter to:

Tiffany Beam
[email protected]